Detailed questionnaire for customized weddings

This questionnaire applies to weddings only. For all other events please complete the short contact form on the contact page.

In order to prepare a detailed quotation for you, we need as much information as possible. Please could you complete the following questionnaire as best as you can (you can ignore questions you are unsure of). It’s really easy because you can do it right here online. Please include your décor budget if you can, as that really helps us to design something that is perfect for you.

    Basic Information

    Bride's name*

    Groom's name*


    Contact Number*

    Are you already communicating with a specific consultant at SA Wedding Décor? If so, who?

    Estimated Décor Budget (R)

    Wedding Venue or Area

    Wedding Date

    How accessible is the venue from the vehicle delivery area? Are there any steps / lifts / far distances that items need to be carried?

    Is the ceremony and reception at the same venue and do you require assistance with both?

    Ceremony Start time

    Reception Start time

    Reception End time

    Decor set up Date & Time

    Décor breakdown date and time.
    (please note that evenings and Sundays attract surcharges. We can collect on the following working day if the venue permits this but you will remain responsible for the items until we collect)

    Additional information about venue that we should know

    Total number of guests including bridal party

    Table shape / size for guests

    Number of people per guest table

    Table shape / size for main table

    Number of people at main table

    What is the colour scheme for your wedding

    How would you describe the mood / atmosphere that you are trying to create?

    Helpful Hints:
    To help us understand the décor that you have in mind please send through as many pictures of looks / themes/ styles that you both like and dislike. Please also refer to the albums on our Facebook page and send us album and picture reference number for ideas that you would like. Need Help?

    General Flowers

    If you require assistance with flowers then please complete the following:

    Flower colour scheme?

    Which flowers must be included?

    What flowers must be avoided?

    Are you very particular about certain types of flowers or are you happy to use seasonal flowers to keep costs lower?

    Can be greenery be used in the arrangements to avoid too many flowers? Any preferences on greenery?

    Other notes on flower preferences ?

    Are you wanting to spend a large part on your budget on flowers or would you like us to be as cost effective as possible?

    Do you like large statement flowers, medium sized arrangements or minimalistic arrangements?

    Pictures are often more effective than words so please feel free to send as many picture references as possible! (Limit 5MB)

    Do you require petals for confetti, and if so, what colour?

    Bridal bouquet requirements? Please specify ribbon colour.

    Maid of honour bouquet and ribbon colour.

    Is a separate throw bouquet needed? Specify ribbon colour.

    Number of bridesmaids and their bouquet requirements? Ribbon colour.

    Specification for groom buttonholes? Ribbon colour.

    Specification and number for other boutonniere with ribbon colour.

    Number and specs for ladies corsages with ribbon colour.

    Should the corsages be wrist or shoulder corsages?

    If pew posies are required what is the quantity and type of pew / bench / chair at the ceremony area?

    Specifications and number of pew posies required

    Specifications, quantity and size / style of chapel arrangements

    Do you require stands for these arrangements?

    Other flower arrangement requirements other than the reception table arrangements

    Other ceremony requirements

    Do you need to hire in any of the following FOR THE CEREMONY? Please provide quantity and specifications

    Are chairs provided or do you need to hire in chairs?

    Chair covers?

    Chair detail requirements

    Runner carpet (please specify colour)


    Registration table cloth – type and colour

    Do you only require draping behind the main focal area? Please provide details.

    If you are having an outdoor ceremony, do you require the following:

    Wedding gazebo or arch? Would you require flowers on the gazebo?

    Caribbean umbrellas


    Trestle tables and cloths

    Pre-venue décor:

    Do you require any of the following? If so please provide details

    Easel for seating plan

    Cocktail tables

    Cocktail chairs

    Other furniture requirements

    Flowers for any of the above

    Table for gifts

    Gift table cloth

    Reception décor:

    Draping. Please provide a floor plan / photographs of the venue if possible. (Limit 5MB)

    Wall draping. Would you require scallop draping or normal curtain draping?

    If yes for wall draping please provide wall length and height

    Roof draping. Do you require the roof draped closed or just strip draping? Please provide details on roof attachment points and highest point.

    Fairy light requirement

    Fairy light colour preference: none, warm white, ice white

    Do you only require draping behind the main table? Please provide details.

    Strings of fairy lights or fairy light curtain behind main table?

    Main table requirements:

    Type of décor needed on the main table

    Do you prefer traditional flat trays of wedding flowers on the main table, long arrangements in vases or a collection of small vases and candles

    Candles / lighting requirements

    Draping and lights needed on the main table?

    King and queen chair needed?

    Colour and type of table cloth

    Other requirements for main table

    Additional flower arrangements to the sides of the main table, or to use the ones from the ceremony

    Is the main table to be raised on a stage and do we need to provide the stage

    Please specify your guest table requirements:

    Colour and type of table cloth

    Runner requirements

    Chairs to be hired in?

    Tables to be hired in?

    Chair covers

    Chair detail. (On every chair or alternate chairs?)

    Base plates

    Any glasses required other than the venue glasses (coloured wine goblets / cut crystal)

    Cutlery to be hired in – please specify

    Crockery to be hired in – please specify

    Serviette requirements? How should the serviettes be folded? (to match the table cloths?)

    Serviette detail

    Do you require us to place any gifts / other personal effects on the tables (THIS WILL BE AT AN ADDITIONAL COST)

    Table number stands

    Mirror in the centre of the table

    Candle and votive requirements

    Crushed stones / detail on the mirror

    Centrepiece requirements

    Other requirements:

    Cake table

    Cake table cloth

    Cake stand

    Cake knife and lifter

    Red carpet inside the venue

    Buffet table cloths and décor

    Additional Information

    Additional information / requirements that you would like to bring to our attention.